Committee Meeting – 31/05/09
August 15, 2009
The TAFF Committee meeting was held on 31st May at 1pm. It was scheduled to be at the Madding, but we relocated the O’Reilly so that Josh could be there, cutting gel.
Present: Catherine, Juliette, Shivani, Annie, Stephen, Josh
Apologies received from: Caroline, Stephen, Jake, Mike
1. Insurance (from Mike):
a. The University’s Insurance is on the proviso that Risk Assessment’s have been carried out, and productions are mounted by suitable and responsible people.
b. 2 Risk Assessments need to be signed off by a suitable authority – they suggested UDO…
(Can you let me know who currently signs off risk assessments, and what the venues’ policy is on them – and if they sign them off, whether they count as a suitable authority, &c.)
c. Everyone involved in productions are covered if they are mounted by registered societies (OUDS, TAFF, OUG&SS, OULES, &c.) or if I am aware of them. Productions need to be open to all student members of the University to be covered, so some college shows that exclude everyone else may not be covered…
d. Need to check that technicians have suitable qualifications and/or experience. All inexperienced technicians need to be supervised. Level of hierarchy with ascending experience/training needs to be in place.
e. Contractual liabilities – need to check venue contracts do not put all the liability on the hirer (NB. I need to check that out, but something to be aware of).
f. Venue technicians need to give ‘inductions’ to inexperienced technicians.
Catherine, Juliette and Shivani to meet Mike to discuss.
It was agreed that there is a limit to the impact that TAFF can have on this matter, as we are not able to offer qualifications. We do not provide technicians for shows, therefore we cant decide who is or isn’t experienced enough to work on a show. We also cant supervise anyone who is not deemed to be experienced.
All venues have their own risk assessment procedure, but we should clarify with every venue to ensure that risk assessments are signed off by the PM, a representative from the venue, and the UDO if that is necessary.
In terms of colleges, that is something that they must deal with, but it was generally agreed that most colleges have risk assessment procedures in place.
In terms of inductions: this is highly venue dependent, and again not something that TAFF can enforce.
2. Possibility of workshop space
A workshop would be useful. The suggestion is that we try to find a room that can be used for prop-making, painting etc, but that TAFF would not provide tools, thus we would not be responsible for insurance etc. Shivani will write to the Ruskin and see if they have a space that we could use on a Sunday. Ideally this would have a locked cupboard in so that we could store things there, although this would raise the issue of who has keys.
3. Punting
TAFF punting will be Saturday of 6th week. Annie has hired punts and we will find another one. Annie will send an email to the list. We will provide refreshments. We hope lots of people come as it should be lots of fun!
4. The Playhouse
The Playhouse has frozen charges for this year and has agreed that we will have a fixed slot in Trinity between 1st and 3rd weeks.
We need to resolve the issue of technicians agreeing to be on bids and then dropping out. This was discussed extensively, and we agreed that the best option was for the Playhouse to give any team without a PM one week to find a PM before they lose the slot. We need to emphasise to the Playhouse how important it is. See Madness of King George for details.
5. Taff Gods
A motion was proposed that ALL former TAFF presidents should become officially designated as TAFF Gods, although their powers were not specified. A vote was taken, with two voting for, three against and one abstaining. Thus the motion failed.
A motion was proposed that this motion should not be brought up at every meeting. It passed unanimously.
6. AOB:
OUDS elections: OUDS elections are to be held this week. Josh is standing as Treasurer. Juliette to email TAFF to encourage everyone to read the manifestos and vote, even if it is for RON.
Moser: Juliette is talking to Catherine Cleary about handing this over for next year.
Cuppers: Cuppers will be in 7th week next year. We will need as many hands as possible.
Freshers Week: we will have a stall with OUDS at the Fresher’s Fair. All committee members should help run the stall.
Next Meeting: will be in 0th week of Michalmas
More Gel Was Cut,
Comments
Got something to say?
